If you’re using an electronic timesheet, you can easily share it with the approver via email or print the filled timesheets and deliver them in person. They will verify the details and sign as required to approve the completed timesheet. Once you complete the timesheet, submit it to your manager, human resources representative, or designated approver. Here, you can enter details such as weekly or hourly rates, reasons for overtime hours, delays or absences, etc.įor example, if you had to stay off work to attend jury duty, you can mention it in the notes section. Most timesheets will have a space for notes. If you’re using an Excel sheet or a similar program, you can use formulas to automate the calculation of the total work hours. Employers can use the information to calculate overtime hours and double time for payroll processing. This way, you can see the total amount of time worked each day. You’ll then need to calculate the total work hours and fill in the time in the total column. For example, you can easily spot an employee who takes leave every week or on a particular weekday. This section of the timesheet is important because it allows you to pick up weekly work patterns. You can also add a column for every extra hour worked on a given workday. You can fill in the scheduled hours or leave hours against the correct days. The employee timesheet has a column for each day of the work week. Step 4: Add working hours for each day of the week This is useful for freelancers or contractors whose billable hours are calculated on a task basis. This also helps you present proof of billable employee hours to clients for billing purposes.Īdditionally, you can send a list of tasks completed during a given time to your clients. Grouping tasks by project helps employers quickly see what an employee is working on. Step 3: Fill in the project and task details Inaccurate records can create legal issues for your company. Remember, filling in the correct date is essential for payroll, tax, and audit purposes. For example, you can enter the start date of the relevant work week in a weekly timesheet. Step 2: Add the date or date rangeīased on when they pay salaries, most companies require employees to complete timesheets daily, weekly, or monthly. If you have more than one employee with the same first name, using their full names should help avoid any confusion. In the timesheet’s name field, add the person’s full name whose hours or work schedule you’re tracking. Here are the steps you can follow to fill out any of these timesheets: Step 1: Enter the employee’s name The most common spreadsheet or paper timesheets are daily, weekly, bi-weekly, monthly, and project-specific timesheets.
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